If a user has both the Adobe Reader and a version of Acrobat, whichever application was installed last is the default application used to read PDF documents. Acrobat X Standard and Pro are full-fledged authoring applications used for publishing electronic documents in PDF format. With the introduction of Acrobat 6. Acrobat X is distributed in Standard and Pro versions.

Acrobat Pro has several features for the power user. This book is for the Acrobat Pro user. Acrobat Pro has the same feature set as Acrobat Standard, but with some powerful additions. Acrobat Pro also features additional commenting tools, enhanced multimedia support, and much more.

Acrobat 7. Adobe Acrobat Pro can be ordered as part of a suite, as a standalone application on DVD, or online as a downloadable application. Adobe Acrobat Pro X ships with the following components. This is the core application. You use Acrobat to publish and edit PDF documents. In future chapters, you will learn how to use the program features to create and publish PDF files for a variety of destinations.

This application, which can be launched from within Acrobat, gives you the power to create interactive PDF forms either from scratch or by using one of the many preset templates that ship with the application. The Distiller Conversion Settings help you to optimize the document for its intended destination. Although Acrobat Distiller X is a separate application, you can launch it from within Acrobat. Acrobat X has many major enhancements.

The program also has many new features. The major new features are listed here:. The file sizes are also smaller with better image and color fidelity. You can also customize PDF Portfolios by importing layouts created by third-party vendors.

This option allows you to keep your favorite tools in one easy-to-access spot. The pane is divided into three sections: Tools, Comments, and Share.

The flexible tools in Acrobat give you several options for creating and publishing documents for electronic distribution in PDF format. You create PDF files from within Acrobat by importing documents authored in other applications, by saving documents created in authoring applications such as Adobe Photoshop, or by using the Acrobat PDFMaker to convert a Microsoft Office document. Several third-party plug-ins are available for working with PDF files in previous versions of Acrobat, a trend that is bound to continue with Acrobat X.

Third-party Acrobat plug-ins also have been tailor-made to suit specific industries. After you convert a supported file type into a PDF document or open a PDF file created by another author, you can add interactive elements such as text hyperlinks, image hyperlinks, and multimedia elements, including QuickTime movies, Flash SWF movies, and sound files. You can append an existing PDF file by inserting other documents, deleting pages, inserting pages, or replacing pages.

You can also do other housekeeping chores, such as cropping the physical size of a page, removing sensitive information from a document, or editing each page in the document to delete unwanted elements. You can also modify a PDF document by removing unnecessary pages, extracting pages to make a new PDF document, or adding pages to the document. Acrobat has a set of tools that let you make minor modifications to graphic and text elements in the document.

A published PDF document retains the look and feel of the original. All the fonts and images you used in the original document are carried over to the PDF document.

Figure shows a document in Microsoft Word; Figure shows the same document after being converted to a PDF file. Other than the different interfaces, the documents look identical. The easiest way to create a PDF document is to create a file in an authoring application and then convert it to a PDF file. Within limits, you can add graphic elements to the content of a Word document. Excel also has limited support for graphic elements.

You can archive selected e-mail messages or complete folders as PDF documents. All message attachments are archived as well, and are available through the Attachments tab. A PowerPoint presentation is similar to a slideshow. You can add graphic elements to your presentation and then convert it to a PDF file.

Many slideshow transitions and other effects are preserved in the resulting PDF document. With this software, you can track schedules and project resources, as well as communicate and report the project status to others. This software dovetails seamlessly with Microsoft Project to create project schedules. You convert an Office document to PDF using the icons or menu commands in Office , or by choosing options from the Ribbon in Office and Office Other illustration programs, such as CorelDraw, also have the capability to export files in PDF format.

You can publish PDF files from any other application you use to generate images, illustrations, or text files. You can then open the resulting PDF file in Acrobat to add enhancements, such as links and form fields. If you create illustrations and documents in illustration or page layout programs and publish the documents in EPS or PS format, you can convert these files to PDF format with Acrobat Distiller.

After you launch Distiller and select an EPS or PS file, select one of the preset Distiller conversion settings or create your own conversion setting.

You use conversion settings to optimize a PDF file for an intended destination, such as print, screen, or the Web.

After you save the file in PDF format, you can then e-mail it to a client for approval. Tip You can quickly create a PDF document by dragging and dropping a supported file icon from your desktop onto the Acrobat shortcut icon. After you release the mouse button, the file opens in Acrobat. If you design websites, you can use PDF documents in a variety of effective ways. The website visitor can choose to view the document in the web browser or download the complete file for future viewing. Most popular web browsers support Adobe Acrobat and Adobe Reader X as plug-ins or helper applications.

Figure shows a published document as displayed in Internet Explorer. If you do a lot of research on the Internet, you can capture web pages for future reference. When you capture a web page, Acrobat downloads the text and graphic elements from the web page, complete with hyperlinks. If you want to add additional pages from the same site to the PDF file, simply click the desired hyperlink in the captured page and Acrobat will append the document by downloading the linked page.

If you download numerous web pages for reference, you can create a searchable index of your reference files with the Full Text Index With Catalog command in the Document Processing section of the Tools pane. You will learn how to capture web pages in Chapter 5. To overcome the difference in resolution and quality of fax machines, create a PDF file for the document you want to share. After you scan the document into Acrobat, save it as a PDF file and then e-mail it.

When your document is received and viewed in Adobe Reader X, it looks identical to what you scanned into Acrobat. If you enable the Make Searchable Run OCR option, Acrobat converts the scanned document into searchable text—a powerful feature if you scan multipage magazine articles or documents for conversion to PDF files. You will learn how to convert scanned documents to PDF files in Chapter 5. You also benefit from using Acrobat when you create PDF documents for print.

Thanks to the available formatting and conversion setting options, all versions of Acrobat, as well as the Adobe Reader X software, make sure your published documents always print as you intended. After you optimize a file for print, Acrobat X Pro gives you options for sending the file to the output device.

When you click the Advanced button, a separate dialog box opens that enables you to specify print resolution and output options. You can also specify options such as trim.

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